Privacy Policy

Privacy Notice (How we use Atheniem contacts (customer, student, associate, prime) information

Atheniem Ltd are Data controllers for Atheniem contacts information, as data controllers Atheniem Ltd decide how Atheniem contacts personal data is processed and for what purposes.

The categories of Atheniem contact information that we collect, process, hold and share include:

• personal information (such as name, address, email and telephone contact details)

Why we collect and use this information

Atheniem use contact data to:

• Contact customers, students, suppliers, associates and primes for invoice purposes
• Contact customers, students, associates and primes for bidding purposes
• Contact customers, students, associates and primes for technical purposes
• Contact customers, students, suppliers, associates and primes for logistical purposes
• Contact customers, students, suppliers, associates and primes for any contract requirements

If a requirement arises for Atheniem to use personal data for a new purpose, not covered by this Data Privacy Notice, then a new notice explaining the new use and processing will be issued for data subject consent prior to commencing the new processing requirements.

The lawful basis on which we process this information

Atheniem Ltd process this information under Article 6 from the GDPR from 25 May 2018; ‘processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.’

Collecting this information

Atheniem contact information is provided on a voluntary basis.

Storing this information

Atheniem hold contact data for a minimum of 3 years in line with the Atheniem Quality Management System (QMS) and financial data for 6 years from the end of the last company financial year in line with HMRC regulations.

Who we share this information with and for what purpose

Atheniem do not share contact information with any third party.

Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about you that Atheniem hold. To make a request for your personal information, contact Julie Ellis, company Quality Manager and designated Data Protection employee.

You also have the right to:

If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/

Further information

If you would like to discuss anything in this privacy notice, please contact:

Julie Ellis – julie.ellis@atheniem.com

Mark Johnson – mark.johnson@atheniem.com